Why invest in an Electronic Filing Cabinet?

We all use documents in our everyday job and accessing them is often something we pay little or no attention to; simply by opening up a filing cabinet or picking up a folder. So why is investing in an online document management system so important?

Availability

By storing all your important documents online, they are available for you to access whenever and wherever you are. So, whether you’re in a meeting, working from home or on the go, as long as you can access the internet, you can grab the documents you need.

Security

Confidential information held on an office filing cabinet can easily be accessed by anyone who fancies their chances, leaving your business open to financial loss and legal penalties. Whereas documents held online are safe and secure, allowing only those who have permission to view them.

Reduced Risk

Online document management keeps all your files safe from fires, break ins, loss and even coffee spills!

Reliability

Even if you efficiently store all your documents on your network or desktop, you are still relying on your internal system to keep them safe. An online storage system will securely hold all your data, regardless of how reliable your internal systems are.

Accessibility

By using an online filing cabinet in conjunction with your other office systems, you can quickly and easily find the information you’re looking for – without even leaving your desk! For example, webroster.net’s Document Management module allows you to assign documents to clients, customers and staff members so you know exactly where to look for them in the future.

For more information about online document management, contact webroster.net on 01733 311599 or email sales@webroster.net.